Fleet Administration is the core operating service through which Cost Oversight applies its allocation and governance framework on a recurring basis.
Mandate
Fleet Cost Allocation & Administration, executed monthly under a rules-based framework.
Cost Oversight owns the framework, applies the rules, administers exceptions and disputes, and issues the monthly allocation package with audit-ready records.
Scope Boundary
Monthly fleet cost allocation
Rules-based governance and consistent application
Evidence-driven adjustments
Suspense and overhead handling
Exception intake and dispute administration
Neutral sign-off between Ops and Finance
Reference reporting (crew / yard / site)
Vendor negotiation or procurement
Operational optimization or policy advisory
Dispatch, usage behavior management, or enforcement
“Savings” initiatives or cost reduction consulting
Required Inputs
Cost Oversight requires the sources and attribution references needed to administer allocation monthly.
Typical inputs include:
Fleet invoices and statements (fuel, maintenance, leasing, etc.)
Unit identifiers and attribution references
Cost center structure and reporting views
Designated dispute contacts and dispute window rules
(Exact inputs vary by client structure; evaluation confirms requirements.)
Rules, Thresholds and Cutoffs
Fleet allocation succeeds when enforcement is consistent.
Cost Oversight establishes and administers:
allocation rules mapped to the client’s structure
thresholds for adjustments and exceptions
cutoffs for late evidence and late disputes
standard treatment for missing or unsupported attribution
Exceptions are routed through an evidence standard.
Cost Oversight administers:
evidence requirements
exception logging and classification
dispute window management
documented decision records
closure and sign-off
Fleet Allocation Package (Monthly):
Allocation summary
Exception log with evidence references
Suspense/overhead treatment record
Dispute decisions and closure record
Final neutral sign-off record
Reference reporting (crew / yard / site)
Fleet administration is retainer-based only.
Engagement sequence:
Evaluation
Setup (rule capture + mapping + thresholds)
Month 1 stabilization
Ongoing monthly administration