What This Solves

Recurring operational costs do not fail because organizations are careless. They fail because internal administration becomes contested. 

Common conditions:

• Allocation rules are applied inconsistently month to month

• Exceptions become political rather than evidence-based

• Cutoffs and thresholds are negotiated under pressure

• Operations and Finance cannot reach neutral closure

• Audit support becomes reactive

Cost Oversight exists to administer these obligations as infrastructure, not as internal negotiation.

What is Cost Oversight

Cost Oversight is an independent operational governance firm that administers recurring operational cost and compliance obligations that organizations must manage but should not manage internally.

We:

• Own the allocation and administration framework

• Apply rules consistently

• Handle exceptions and disputes

• Enforce cutoffs and thresholds

• Produce audit-ready outputs

• Absorb internal political pressure as an external authority

What Cost Oversight is not

Cost Oversight is not a consulting firm.

We do not:

• Manage operations

• Manage vendors

• Optimize or reduce costs

• Consult or advise

• Take sides with Operations, Finance or Executives

If the mandate is savings, vendor negotiation or operational improvement, this is not the correct firm.

The Monthly Administrative Cycle

Cost Oversight operates on a fixed monthly cadence.

1. Intake — Collect source records and required attribution references

2. Apply rules — Apply defined allocation rules, thresholds, and cutoffs

3. Route exceptions — Require evidence for exceptions; hold unsupported items

4. Resolve disputes — Administer dispute windows and decision records

5. Issue package — Publish the allocation package and sign-off record

Fleet Cost Allocation & Administration (Core Offering)

Fleet is a recurring cost category where internal friction is predictable: mixed usage, imperfect attribution, and frequent exceptions.

Cost Oversight administers monthly fleet allocation through a defined framework:

• Monthly fleet cost allocation

• Rules-based governance

• Evidence-driven adjustments

• Suspense and overhead handling

• Neutral sign-off between Ops and Finance

• Reference reporting (crew / yard / site)

Monthly Outputs

Cost Oversight issues audit-ready monthly outputs.

Allocation Package (Monthly) includes:

• Allocation summary by designated reporting view

• Exception log with evidence references

• Suspense and overhead treatment record

• Dispute decisions and closure record

• Final neutral sign-off record

• Reference reporting views (crew / yard / site)

Designed for:

• Organizations with recurring allocations that generate repeat disputes

• Multi-site or multi-crew structures where attribution is non-trivial

• Internal pressure where Finance and Operations require external closure

• Environments where audit readiness is required or expected
  
  

Not designed for:

• Small businesses seeking bookkeeping or one-off cleanup

• Cost reduction mandates or “savings programs”

• Vendor negotiation or procurement work

• Organizations unwilling to operate under cutoffs, thresholds, and evidence standards

Engagement Structure

Cost Oversight is retainer-based only.

Engagement follows a controlled entry process:

• Evaluation — confirm fit, inputs, and boundaries

• Setup — rule capture, mapping, and thresholds

• Month 1 stabilization — first cycle with calibrated exceptions

• Ongoing administration — fixed monthly cadence and outputs

Recurring obligations require administration, not negotiation. Cost Oversight exists to provide neutral closure through rules, evidence, and audit-ready records.